Vibe Booking Form

1. The Hirer may only use rooms at Vibe 75 for the purposes set out in the application form.
2. The Hirer may not use the premises for activities that are illegal or disreputable purpose.
3. The Hirer must ensure that neither they, their activity nor any person in the premises for their purposes, or allowed into the premises by the Hirer, causes any noise or other nuisance or annoyance to any other user of the premises and / or neighbouring properties.
4. Supervision, the Hirer shall be responsible for-
Supervision of the premises, the fabric and the contents and safety from damage however slight, the behaviour of all persons using the premises whatever their capacity.
Age of the Hirer, not being a person under 18 years of age, hereby accepts responsibility for being in charge of and on the premises at all times when the public are present and for ensuring that all conditions, under this Agreement, relating to management and supervision of the premises are met.
5. The Hirer shall ensure that any activities that involves vulnerable adults and children shall comply with the Protection of Vulnerable Groups (Scotland)Act 2007 and Children(Scotland) Act and subsequent legislation and only fit and proper persons who have passed the appropriate criminal record check from Disclosure Scotland. Criminal Records Bureau (CRB) checks have access to the children.
6. As directed by NSI, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents.
7. The Hirer is responsible for all matters relating to health, safety or security arising out of their activities. The Hirer will immediately notify NSI personnel if they become aware of any risk to health, safety or security within the premises.
8. The Hirer must comply with all fire, safety and security and other regulations displayed by NSI, and with all directions given by NSI. The hirer is responsible for the risk assessment of their own activities. Activities that may place children and families at risk will not be permitted to take place on the premises.
9. In the event of an accident this should be reported immediately to NSI personnel and recorded on an accident / incident form.
10. The Hirer is responsible for any damage to the property or facilities arising out of their use of Vibe 75, or the activities of any persons using the rooms hired during the hire period.
11. The Hirer may not sub-hire or allow any other person to use the premises.
12. The Hirer is responsible for leaving the premises clean and tidy, and returning all furniture and equipment to the position it was in at the start of the booking
13. The Hirer will indemnify the premises against any claim, cost, loss or damage arising out of the Hirer’s use or the actions of any person in the premises for the Hirer’s purposes or allowed into the premises by the Hirer, or arising from any breach of this agreement. In particular, the Hirer should have public liability insurance in force in the event that the premises are damaged or other users of the premises injured due to the Hirer’s negligence.
14. NSI reserves the right to cancel the hire at any time if it cannot make the premises available for reasons beyond its control, or because of any reasonable concern about the Hirer or their use of the premises.
15. NSI may at any time ask any person to leave the premises if there is or may be a breach of these rules, or if any behaviour is deemed inappropriate.
16. NSI shall not be liable to the Hirer for any loss, damage or expenses caused by reason of any cancellation, breakdown of equipment, cessation or interruption of any services or supply, or interruption or curtailment of use of the premises.
17. The Hirer must ensure that they only let into the building, those people attending the premises for the Hirer’s purposes.
18. The Hirer shall be responsible for obtaining any licences necessary in connection with the booking, other than those already held by NSI.
19. The hirer shall ensure that care shall be taken to avoid excessive consumption of alcohol. Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Alcohol shall not be served to any person suspected of being drunk or to any person suspected of being under the age of 18. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way will be asked to leave the premises. No illegal drugs may be brought onto the premises.
20. Cancellation. If the Hirer wishes to cancel the booking before the date of the event and Vibe 75 is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of NSI.
21. Private Hires -all payments must be made at least 7 days in advance of your booking date(s). Cancellation within 14 days or less of booked date will result in full payment of our invoice unless due to exceptional circumstances.
22. NSI can refuse hire if it is considered the hirer or their invitees do not comply with the NSI’s purpose, aims and values.
23. NSI reserves the right to cancel bookings for any reason and at any time before the event which may be out of its control. A full refund will always be given under such circumstances.