newton stewart initiative logo in green red and yellow featuring a figure in red green and yellow

Privacy Policy

Newton Stewart Initiative (SC029869)
Last Updated: 24th February 2026

At Newton Stewart Initiative, we are committed to protecting your privacy in line with the Data Protection Act 2018 and the UK GDPR. This policy explains how we collect, use, and store your personal data.

1. Who We Are

Newton Stewart Initiative is the data controller for your personal information.

  • Charity Number: SC0029869
  • Address:
  • Newton Stewart Centre,
  • Church St,
  • Newton Stewart,
  • DG8 6ER
  • Email: info@Newtonstewartinitiative.net
  • Data Protection Lead: Lindsay Banks
2. Information We Collect

We may collect personal data from you in the following ways:

  • Via our website: Name, email address, and IP address (via cookies).
  • Donations/Fundraising: Name, address, contact details, and financial information.
  • Volunteering/Staffing: CVs, references, emergency contact details.
  • Trustee Information (Mandatory): As of 30 June 2025, we must submit the following to OSCR: full name, home address, email address, telephone number, and date of birth.
3. How We Use Your Information

We use your data based on lawful grounds, including:

  • Legal Obligation: To comply with OSCR requirements, including submitting trustee details to the Scottish Charity Register.
  • Contract: To manage donations, subscriptions, or volunteer agreements.
  • Legitimate Interests: To send you updates, newsletters, or fundraising information, where you have provided your details.
  • Consent: To process specific, optional data.
4. Sharing Your Data

We will not sell your data. We may share your data with:

  • OSCR: To comply with the Charities (Regulation and Administration) (Scotland) Act 2023.
  • Service Providers: Third parties who help us operate (e.g., mailchimp, donation platforms, IT support).
  • Legal/Regulatory Bodies: When required by law.
5. Public Access to Information (OSCR)

As part of new legal requirements, your full name as a trustee will be published on the publicly available Scottish Charity Register. However, your personal home address, email, and phone number submitted to OSCR will not be public.

6. How We Protect Your Data

We store data securely on [e.g., encrypted servers/cloud-based systems] and limit access to authorized staff and trustees only.

7. Your Rights

Under UK GDPR, you have the following rights regarding your data:

  • Access: Request a copy of the data we hold (Subject Access Request).
  • Rectification: Request correction of inaccurate data.
  • Erasure: Request that we delete your data (“right to be forgotten”).
  • Restriction: Request we stop processing your data.
  • Object: Object to processing (e.g., for direct marketing).

To exercise these rights, please contact us at info@Newtonstewartinitiative.net

8. Data Protection Complaints

If you are unhappy with how we handle your data, you can contact the Information Commissioner’s Office (ICO):

  • Website: ico.org.uk/concerns
  • Helpline: 0303 123 1113