Job Description: Admin Assistant (Age 16–25)
Employer: Newton Stewart Initiative
Location: Old Town Hall Building, Victoria Street, Newton Stewart
Hours: 20 per week
Contract: 12 months
Salary: meets Real Living Wage
Age Requirement: 16–25 (funding requirement)
About Newton Stewart Initiative
Newton Stewart Initiative (NSI) is a community development organisation delivering projects and services that improve the lives of people in Newton Stewart and the surrounding area. With a growing programme of activities and a newly established office in the Old Town Hall Building on Victoria Street, NSI is seeking an enthusiastic Admin Assistant to support day-to-day operations.
The Admin Assistant will provide essential administrative and organisational support to ensure the smooth running of NSI’s office and community projects. This role is ideal for a young person looking to develop workplace skills and gain experience in a friendly, community-focused environment.
Key Responsibilities
- Provide general administrative support, including answering phone calls, responding to emails, and greeting visitors.
- Maintain digital and paper filing systems and ensure records are kept up to date.
- Assist with data entry, document preparation, and basic report generation.
- Support staff with scheduling meetings, preparing materials, and organising events.
- Help manage social media updates or website content (training provided if needed).
- Monitor and order office supplies.
- Assist with general office organisation and upkeep.
- Undertake any other reasonable duties that support the work of the Initiative.
Essential Requirements
- Aged 16–25 (funding requirement).
- Good communication skills and a positive, proactive attitude.
- Basic organisational skills and attention to detail.
- Willingness to learn and take initiative.
- Take pride in your work
Desirable Skills & Experience
- Some previous experience in an office or administrative role.
- Basic IT skills, including familiarity with email, Microsoft Office (Word, Excel), or Google Workspace.
- Experience using social media or website tools (not essential).
Training & Development
NSI is committed to supporting the professional growth of the successful applicant. Training will be provided in:
- Office administration systems
- IT and digital tools
- Customer service skills
- Community project support
- Any additional areas relevant to the role
Reviews
- Internal reviews will be held every three months as part of your personal development plan
Please email info@newtonstewartinitiative.net for an application form